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Privacy Policy

Last updated: 2026-05-12

Photo Tour Leader · Operated from Canada

Photo Tour Leader ("we", "us", "the Service") is a software tool operated from Canada, designed for photography workshop and photo tour operators to manage their participant administration. This Privacy Policy explains how we collect, use, and protect information when you use the Service.

1. Who this policy applies to

This policy applies to Operators — businesses and individuals who create a Photo Tour Leader account to manage their workshops. It does not govern the relationship between Operators and their own participants; Operators are responsible for their own privacy policies with their customers.

2. Information we collect

When you create an account we collect your email address and any profile information you choose to provide (display name, business name, logo). When you use the Service you create and store additional data: workshop details, participant records (names, contact information, health notes, travel details, payment records), documents, and reminders. This data is stored on your behalf.

3. How we use your information

We use your information solely to provide and improve the Photo Tour Leader service. We do not sell, rent, or share your data with third parties for marketing or advertising purposes. We may use aggregated, anonymised usage data to improve the product.

4. Data subprocessors

We use the following third-party subprocessors to operate the Service:

Supabase (supabase.com) — database, authentication, and file storage. All application data including operator accounts, participant records, and uploaded documents is stored on Supabase's managed infrastructure.
Vercel (vercel.com) — web application hosting and edge delivery. Requests to the Service are routed through Vercel's infrastructure.

Each subprocessor's own privacy and data processing terms apply to their handling of data. By using Photo Tour Leader you acknowledge these subprocessing relationships.

5. Operator responsibility for participant data

If you are an Operator, you are the data controller for the participant information you store in Photo Tour Leader. You are responsible for:

Obtaining appropriate consent from your participants before collecting their personal data.
Maintaining your own privacy policy and terms of service for your participants.
Complying with applicable privacy laws in your jurisdiction (including PIPEDA in Canada, GDPR in the EU/UK, or CCPA in California).
Ensuring participant data is accurate and deleting it when no longer needed.

6. Data retention

Your account data is retained indefinitely until you delete your account. You may request deletion of your account and all associated data at any time by contacting us at privacy@phototourleader.com. Upon deletion, data is removed from active systems; backups may persist for a short additional period before being purged.

7. Security

We implement industry-standard security measures including encryption in transit (TLS), row-level security policies in our database, and access controls. No system is perfectly secure; please use a strong, unique password for your account.

8. Changes to this policy

We may update this policy from time to time. Material changes will be communicated via email to the contact address on your account. Continued use of the Service after any changes constitutes acceptance of the updated policy.

9. Contact

Questions about this policy can be sent to privacy@phototourleader.com.